OrangeHRM Blog
Voice of Free & Open Source HR System
15
Jul

OrangeHRM’s New Free Open Source Version - Release 3.1.2

Posted in Development, General, Updates  by Tina No Comments

Having access to the most up-to-date Human Resource Management software can make a big difference to any organization. This is why Orange HRM, the world’s most popular open source human resource management provider, is focused on maintaining a product that works well for the long-term.

OrangeHRM Open Source Summer 2014 Release Improvements

Our most recent release of the OrangeHRM open source HRM included some client-centered and security improvements. For this release, OrangeHRM’s engineering team wanted to make sure that information data continues to meet the highest security compliance levels. One such improvement was to improve the password hash security by using bcrypt to generate the password hash. Although all versions of our open source products and add-ons have been secure, this adds another layer of security to our platform for the ongoing protection of user data.

Greater HRM Data Control and Customized Reporting

Another improvement to the OrangeHRM open source product this release was to generate the csrf token used in symfony forms at install time and save it in hs_hr_config instead of having it as a fixed value in settings.yml This enables our members to create customized forms that better match up with standard payroll software and other applications when sharing and transmitting reports. One of the initiatives of OrangeHRM has always been to maintain a product that allows HR administrators the ability to manage their data across a central human capital process. This streamlines and makes employee information management easier and customized.

Making HRM Better with OrangeHRM

As a whole, users of OrangeHRM open source human resource management software have been able to rely on us to give HR managers the power to manage a wide range of HR functions. Each new release brings with it a broader gamut of HR administrative tasks. This includes a great deal of security too, which is something that all organizations need to maintain employment compliance in an evolving global economy.

Orange HRM is the most popular open source human resource management (HRM) software in the world. Thousands of clients rely on our product for employee time and leave management, payroll administration, and more. Therefore, we work hard to make sure that the latest fixes are in place to ensure smooth operation, even in our open source product.

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3
Jun

5 Ways to Choose the Best HRM for Your Organization

Your people are the most important asset, therefore it only makes sense that your organization will want to choose the best human resource management (HRM) system. But with so many choices and options out there, it can be difficult to pinpoint what features your business needs to succeed. A good HRM will give the human capital management team information and metrics needed at a glance in order to make better business decisions.

Selecting an HRM comes down to understanding the key factors and benefits that will provide the most value to your company HR functions. Here are five ways to evaluate a new HRM product so that the business gets a solid return on investment from day one.

#1 – Simple to Use Dashboard

Any HRM worth the effort will have a central dashboard that features critical human resource management information immediately upon login. This can be configured to meet the needs of the administrator who is using the HRM. Meaningful lists, charts, and links to the areas that deal with employee records, time and attendance, leave requests, recruitment and training, and more should be displayed within an intuitive framework.

#2 – Ease of Reporting

Human resource personnel are often tasked with reporting on important employment related issues. This means they will have to be able to pull a variety of reports on everything from recruitment to terminations. An easy reporting system that allows users to import and export information in common document formats is a key factor to look for in the best HRM.

#3 – Ongoing Product Updates

Just as human resources changes continually, so too should an HRM be maintained with the latest updates to employment related processes. Look for an HRM software that has frequent updates and improvements. These are the signs of a software company that listens to what its clients want and need on a regular basis, plus has a skilled development team to keep things running smoothly.

#4 – Live Knowledgeable Support

If there is ever a product issue, the one factor you will need the most is live technical support from a knowledgeable team. There is nothing more frustrating for an HR department than not having access to an HRM that stores employee data due to a software or web error. Before selecting your HRM solution, pick up the phone and ask support related questions to evaluate how responsive a company is.

#5 – Try Before You Buy

Because of all the features that an HRM has, it can be an expensive purchase for any company. However, a good HRM provider will offer an Open Source option that you can try before you buy any customization. While there are free trials of some products, you can get locked into costly features you do not want to use in the future.

As you start researching HRM systems for the business, why not get in touch with OrangeHRM to find out about our Open Source, Enterprise and Professional options?

21
May

The Key Advantages of On-site HRM Implementation

Posted in General  by Tina No Comments

Maintaining the smooth operations of company human resource functions is the main goal of any HRM product. But, at the implementation time, your organization may find itself faced with a brief interruption of the current system until a new implementation is completed by your internal Information Technology team. Ask any HR pro and you’ll find that not having access to digital employee records and other HR data is highly undesirable indeed. It’s akin to losing an arm.

A better way to update or install new HRM components

There is an alternative to trying to manage an HRM implementation on your own. This is a service that OrangeHRM offers that can make the process go a lot smoother and with less down time of HR systems. On-site HRM implementation can be requested. This provides an on-site HRM implementation manager who comes directly to your place of business to take care of this vital task.

What are the benefits of using on-site HRM implementation?

There are several advantages of having an on-site HRM implementation manager come to install your new or updated products. Let’s explore what these benefits are and how you can use this service efficiently.

Reduces Time to Implement the New HRM Product

While some of the aspects of an HRM update or installation can be managed remotely, it can take weeks and even months to develop in some cases. If there is a lot of customization or a large amount of data to manage, this can be reduced simply by having an on-site implementation consultant to handle the tasks while at the client site, working directly with key team members to accomplish more in less time. Problems and questions can be ironed out immediately.

Less Distracted Discovery and Design Sessions

During a normal product development phase, there are countless back and forth communications as the client decides how the HRM should look and operate from the administrative end. This can cause a lot of distractions that lead to longer periods of time in between efficient meetings. With on-site implementation, the implementation manager focuses on hammering all of these aspects out with all project members in the room at one time – reducing possible distractions and missed steps.

Testing and Training Benefits of On-site HRM Implementation

Once the HRM has been installed and synched with existing employee management systems, the work has just begun. Now comes the product testing phase, followed by team training so that all know how to utilize the new product. How much easier this is when there is an on-site HRM implementation consultant present to both test the system and offer hands-on training sessions for all staffers. This takes the worry and guesswork out of using the new HRM so your company can get more out of this investment.

When buying a new HRM, remember to ask about on-site implementation services so that our team can best serve your company.

8
May

Efficiently Managing Onboarding of New Hires

Posted in General, Updates  by Tina No Comments

Imagine a world where the hiring manager gets to experience the joy of bringing new employees onboard without worrying that something will get lost in the process. Now, imagine how that can affect the overall productivity of a company? Onboarding is a solution that offers more than just a way to orient new hires to the company. It supports the successful future of every employee from the anticipated start date of your organization’s most valuable asset – people.

Onboarding – What it’s all About

In no time at all, a structured onboarding process can have a positive impact on a business. Yet, many do not clearly understand what onboarding is or how it promotes higher levels of long-term employee output. In a nutshell, onboarding is the process of bringing new employees into the company in a seamless manner so they may become productive in less time. This often starts at the recruitment phase as part of an applicant tracking system, then moves into the HRIS where all employee data is managed for the life of the employment relationship.

The main reason for onboarding is to get new hires ramped up quickly so they can get to work for your business, and give you a positive return on your staffing investment.

Reasons for a Structured Onboarding System

When evaluating your current onboarding process, how organized and efficient is it for your needs? Does information often get lost, important steps get skipped, or the tasks become overwhelming during peak hiring campaigns? A lot can be said for having a structured employee onboarding system that handles all of this in one central dashboard. Keeping things consistent, and having a way to oversee all onboarding needs means your team can handle this with ease instead of frustration.

There are several reasons to have a structured onboarding system, which include:

  • A way to manage the influx of new hire paperwork, reference checks and background screening
  • Option to set up technology credentials and building security access in advance of start dates
  • Providing all the tools and equipment needed to safely perform the duties of the job

Avoiding the Pitfalls of a Poorly Managed Onboarding Process

Oftentimes, companies learn the hard way what can go wrong with a poorly managed onboarding system. New hire paperwork can get lost or is not completed to meet government mandates, employees can become confused about company policies, critical security measures are forgotten, and errors happen. These are mistakes that can put your company at risk for future lawsuits and even serious threats to your workplace and existing employees.

In a [recent presentation] conducted by OrangeHRM, a scenario was introduced involving what could be an average company faced with multiple new hires. In a very short period of time, due to a lack of a real onboarding solution, a number of steps were missed in this process of bringing just a few new hires into the company. When multiplied by a large recruitment effort or a more complex hire, just think of what could go wrong.

Your company doesn’t need to face the hassle of a poorly handled onboarding system. Instead, there is a powerful solution available to you with OrangeHRM.

22
Apr

OrangeHRM NOT Vulnerable to Heartbleed

Posted in General, security  by Tina No Comments

As you may know the heartbleed vulnerability has been a major concern during the past week.

We are please to inform you that we and our service providers were secured from this attack at all times and were never vulnerable due to security measures of our own on top of SSL.

You can findout more details about the vulnarability and the measures from the details below.

Summary

The Heartbleed bug (http://en.wikipedia.org/wiki/Heartbleed_bug) is a serious vulnerability in OpenSSL 1.0.1 through 1.0.1.f.

This vulnerability allows an attacker to read chunks of memory from servers and clients that connect using SSL through a flaw in OpenSSL’s implementation of the heartbeat extension.

OpenSSL provides critical functionality in the internet ecosystem, and therefore vulnerabilities, such as Heartbleed, have a significant impact on digital communications and their integrity.

Is my OrangeHRM account affected by Heartbleed?

OrangeHRM’s SSL certificate end point was not vulnerable to the Heartbleed bug when it was publicly disclosed on April 7th 2014.

Any secure communication with our servers was not affected by any attacks following the public disclosure of the Heartbleed bug.

The Heartbleed bug has had a profound impact on the transmission of secure data through the Internet.

It is for that reason we are encouraging our customers to reset their passwords at their earliest convenience as a matter of common password maintenance.

Please remember to always make your passwords unique, random, and periodically rotate them.

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28
Nov

OrangeHRM Secured

Posted in General  by Shaun Bradley No Comments

OrangeHRM continuously keeps on updating its products in order to provide the best solution to customers and also to make sure that the system is secure whereby hackers cannot hack into the system. We have used security good practices and patterns when coding; used industry standard frameworks which have built-in features to prevent common security vulnerabilities. Our developers have been trained on security practices to make sure our code is secure.

The OrangeHRM community and some freelance security experts have been assisting us on this regard too. Security expert, Kenneth Sager, was able to find vulnerabilities in our system. He has chosen OrangeHRM for his review because it was the most popular download on sourceforge.net. In his spare time Kenneth performs independent reviews of software solutions such as OrangeHRM, this process is called “bug hunting”. He has been able to discover some “bugs” in our system. He has informed us about those and we were prompt to fix them.

In the past other large institutions such as High-Tech Bridge SA in Switzerland, IBM Internet Security Systems X-Force, and Juniper Networks USA have stepped forward to test OrangeHRM for any vulnerability and assisted us to identify and fix them.

Juniper Networks USA

IBM Internet Security Systems X-Force

High-Tech Bridge SA

Sad Geeks In Snow

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28
Nov

OrangeHRM now available in Chinese, French & German

Posted in Product Releases  by Shaun Bradley No Comments

OrangeHRM has been translated to many languages during the past few years; however most of the other OrangeHRM add-ons didn’t have translations for any languages. As the first phase of providing translations for all major languages with our new product line which is the OrangeHRM Open Source version, OrangeHRM Professional and OrangeHRM Enterprise we have translations for Chinese, French and German.

The Chinese language (Madarin) being the most widely spoken language in the world in 2013 and with OrangeHRM having an increasing number of users from China, we have translated the product to Chinese in order to provide a more convenient product to clients. Thanks to Freddy Hew for the translations a native Chinese speaker with over 25 years of experience in Chinese to English translations..

France is another country has been using the open source version increasingly in the past few years. We also have a number of clients using our advanced versions and we have received many requests for the system to be translated to French. Eulalie Mulero, a professional translator since 2008 and has been translating English and Spanish to French completed the translation.

Finally for the 1st phase we have the German language pack ready again due to the over whelming user requests. Stephan Hornick, a German language teacher completed this translation.

We have started the 2nd phase of this project and we are glad to let you know that Spanish, Italian and Dutch packs are in line to be released in the 1stquarter of 2014.

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31
Oct

OrangeHRM @ xTuple Annual Conference 2013

Posted in General  by Shaun Bradley No Comments

ERP systems aren’t complete with an HRM component in it. HR being a vast domain on its own, ERP software companies aren’t really able to pioneer this art. This was one of the main reasons for integration of the OrangeHRM system and the xTuple ERP. This integration puts together a complete power package to manage your business all from one single application.

Using the REST API system we have been able to integrate the OrangeHRM and xTuple with key feature being a centralized employee database. So for example, when a new employee joins a company his/her information will be updated in PIM and then the information will be available in xTuple as well. Also when an employee leaves the company he/she will be terminated from both the OrangeHRM system and the xTuple system. Customers will be able to import and export details about employees within the two systems.

Click here (http://www.youtube.com/watch?v=5nqD9a-ym_c) to watch a quick demo of some the key highlights.

This week xTuple hosted its annual conference in Norfolk, VA, United States where our CEO & Co-founder Sujee Saparamadu discussed and presented the current integrations and the roadmap of this partner. This year the event saw over 500 industry professionals and key note speeches from many experts.

xTuple Conference 2013 (https://www.xtuple.com/xtuplecon-2013-agenda)Sujee Saparamadu demonstrates integration between xTuple and Orangehrm

Photo credit: xTuple

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22
Aug

Tips for Reducing Employee Turnover

Posted in General  by Michael No Comments

Reducing employee turnover can be considered as a headache for many businesses. It is one of the biggest challenges faced by businesses in the present world. Employee turnover can be an unnecessary cost for a company and business owners try their best to eliminate these expenses by reducing employee turnover. This article will teach you some effective tips, which can be used to reduce employee turnover in your business.

Pay a fair salary - In the prevailing economy, salary is the most crucial factor for an employee. Almost all the employees decide to leave if they don’t get a reasonable salary. Therefore, the company owners should pay a fair salary to all the employees. They should provide a good idea about the salary to the employees during the interviews. Then the employees will decide whether they should work for the company or not.

Employee Recognition - Employees work hard for the development of your business and they should be recognized in a proper way. You can implement employee recognition in your company by offering an award like “Employee of the Month”. Then all the employees will get a feeling towards the company and it will assist you to reduce employee turnover.

Create a team feeling - It is crucial for all the company owners to create a team feeling inside the company. If the employee feels like he or she belongs to a team, they will emphasize the important of working in a team. This will benefit your company at the end of the day.

Provide ongoing training - Training is an essential factor that should be provided continuously. You can design courses to assist employees in resolving their problems related to work. This will help employees to reduce their hassle at work and work with more comfort. This is one of the best methods available for the company owners to increase member retention.

Provide ongoing feedback - As business owners, you need to make performance evaluations on a regular basis and provide feedback for all the employees working under your company. Business owners have a clear idea about the mission more than employees. You can direct and guide your employees to achieve that mission by providing continuous employee feedback.

Balance work life - Balancing work life lies high on the list of reducing employee turnover strategies. When the employees get too much of work, they feel the stress and tend to leave the company within few weeks. Therefore, you need to get assistance from HR experts and provide a flexible schedule for all the employees. The effectiveness of this strategy has been proven and it can be found in almost all the successful businesses.

These are only a few tips which can assist you to reduce employee turnover inside the company. You need to be practical at work and assist the employees during their difficult situations. These tips have generated successful results and any business owner can implement them without any hesitation.

2
Aug

Prepare, motivate and be confident on your next job interview

Posted in General  by Michael No Comments

In this current economy it is not only difficult to land employment with a decent paycheck it is also difficult to pass an interview. Many companies have limited positions that are ready to be filled with many applicants applying. If you have made it to a job interview then there was something in your resume that stood out from many of the others that were submitted for the same job. Now you just need to get through the interview process. Most interview processes require two interviews; the initial interview and the follow up interview which is the decision making interview.

Here is an interview guideline that will help you prepare, be motivated and be confident during the interview process.

Calm Yourself – There is nothing worse than offering a sweaty hand when meeting a prospective employer. Prior to walking inside for your interview, take in some deep breaths to relax your body and release any stress. Do not have any coffee or caffeine prior to your interview and make sure you have had something to eat. There is nothing worse than a growling stomach while you are trying to be professional and confident. Remember that an interview is a professional conversation between two people.

Organize Yourself – Make sure you always do homework to learn about the company or corporation you are applying to. Learning about how the company started and how long they have been in business is a plus as this shows you are genuinely interested in working for this particular company. Make sure you are well groomed and look professional. Always bring with you a copy of your resume along with a complete list of your references and hand them to the interviewer after you shake hands. When you present yourself at an interview as being organized you are making an excellent impression with the person who is giving you the interview.

Never think Negatively – Never say anything bad or indifferent about a previous employer or fellow employees. If you do, you are setting yourself up for instant failure on your interview.  Expressing yourself that you enjoy learning new aspects of a business is a plus.  You are always going to be asked: “Where do you see yourself in 5 years?”  Your answer should be:  “As manager of ‘x’ department.”  Do not tap your fingers on the arm of the chair or make your legs bounce.  Always sit up straight and confident with your hands folded on your lap.  Body language is important and your interviewer will pick up any negative vibes you may be sending through the air. Never say anything bad about your finances, apartment, spouse, children or even the weather.  If you start thinking positively all of the time then your whole outlook on everything will change to the positive.

Face your Fears – No one likes going on an interview as it is a stressful process in obtaining a job.  It is ok to be scared just do not show it.  You should be proud of yourself for being selected for an interview; therefore you did something right and nothing wrong.  The person whom you will be interviewing with puts their pants on the same way you do:  one leg at a time.  Just because they make a large salary doesn’t make them any more special than you are.

Imagine Success – As you walk into your interview, walk in as if you already have the job.  You are already knowledgeable about the position and have experience or you would not be there.  When you have an air of success about you you will then be successful in what ever endeavor you take on in life.

Do YOUR Best – Present yourself in the best possible fashion during your interview.  It is ok if you do not have all of the answers to questions you may be asked.  It is perfectly fine to say “I do not have a lot of experience in …”.  By presenting yourself the best way possible, with confidence, a smile on your face and willingness to learn you are a shoe-in for the job.  Be your best possible self but don’t over do it.

Ease into the interview – Remember, as you are shaking hands with the interviewer ask them “How are you today?”  This will break the ice on your end and will help you relax. Hand the interviewer a copy of your resume and references.  Let the interviewer ask all of the questions until he asks if you have any questions.

Never leave home without It (Confidence) – You should always be confident about yourself.  Remember, no one is any better than you are just because they have a nice house or make more money.  Having confidence shows on your face, your wardrobe and most importantly your body language.  Having positive body language is important as it shows you are not scared of anything and you are not scared to ask questions if you do not know something.

Communicate clearly and concisely - Communicating with proper English and with “yes sir/ma’am or No/sir/ma’am” and providing only answers to any questions asked of you is all that the interviewer is looking for.  Never start to elaborate unless you are asked to.  Then make it short and sweet and to the point.

Engage and enjoy the interview – It’s ok to loosen up a little bit during an interview.  You do not have to sit in your chair like a stick as that will show a weakness of being scared.  You want to show your confidence.  If you are asked a question regarding something you excel in your answers should be fluent and spoken with a smile on your face.  There is nothing to be scared of during an interview.

So there you have it. If you follow these guidelines you should ace your interview without a problem. Be confident in your looks, your mannerisms your speech and your body language. Always be prepared and know a little bit about the company you are applying to for a job. Bring along your resume and reference list all stapled nicely together.

Take a deep breath before you enter the interview and blow out the nervousness. Walk in with an air of confidence and composure and always be positive in all of your answers.

 

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