OrangeHRM Blog
Voice of Free & Open Source HR System

Posts Tagged ‘hrm software’

1
Nov

How do you know that your message is being communicated and read?

Following on from my previous blog ‘The importance of communication and real time feedback in the workplace ’ it made me think how else OrangeHRM help organizations manage and encourage employee communication. It also made me ask the question ‘how do we know that our messages are being read?’.

The situation
A new company policy has come into force and you need all employees to understand what it is. Sending out an email may fall on deaf ears or just get lost in the 1 million other items an employee may have in their inbox. How do you know for sure, and accurately your message will be read? Or what happens when a new starter joins?  They need to understand company procedures – do they have to read a lengthy paper brochure, which – they never end up getting to because other priorities take over?

Now there’s an easier way. We continually listen to our clients and understand what their unique requirements are, and constantly look at how our HR Management solution can help make their lives easier. And here’s how…

We have learnt that it’s important for organizations to be able to not only communicate effectively with their employees, but also have a record of who has, and who hasn’t received and read messages. Tools that can help track this information, and record data is a must have if you want to remain not only efficient, but compliant (especially if you’re an EU organization and complying with GDPR in the forthcoming months).

OrangeHRM provide an ‘acknowledgments’ tool that organizations can use to help record who is and who isn’t reading their communication. It’s as simple as a tick box, and automatically records this data into the system for employers to login and access quickly and easily when they are notified.

The importance of acknowledgments

Remain compliant
For organizations with staff in the EU, GDPR will be coming into force in 2018 (starting from 25th May 2018 to be precise). GDPR draws particular attention to the need to have employee consent for various aspects of data protection policies. Acknowledgments allow a quick and easy method to keep track of when employees have provided their consent with organizational policies and procedures.

Consistent and accurate communication
Organizations will be able to ensure messages are being read and that their workforce is all ‘on the same page’. Employers are also able to send specific messages to defined groups, such as individual departments, or groups of employees like new starters.

Simple, yet insightful reporting
The ability to access data quickly and easily is a must in any organization. Using acknowledgments mean the HR team can now report, for example, on the number of new starters that month who have read the company handbook and accepted the policies. It means organizations can be rest assured when it comes to audit time because these reports are easily accessible and exported when required.

How do you manage your communication and know that your messages are being read? Do you have a specific process in place? If you’re interested in learning more on how OrangeHRM can help you communicate effectively and remain compliant, talk to us or why not watch our video here on the Acknowledgment tool?

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13
Jun

OrangeHRM 2.6.5: It’s Here!

Posted in General  by Shaun Bradley 4 Comments

It’s one thing to build a robust HR software, but it’s a totally different thing to make it usable and help users get the most out of it.

OrangeHRM 2.6.5 is built to do that. We wanted to live up to it, a clean, simple and intuitive interface with snappy quickness that makes browsing through data a pleasure.
The new look, new features and the new framework will add great value to the system while the usability enhancements will add to your experience.

Don’t just take our word, try 2.6.5 today and let us know what you think about it because that’s what OrangeHRM is all about.

A note for our cloud users; OrangeHRM Live will soon be upgraded to 2.6.5, we are working on it as we speak.

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14
Jul

OrangeHRM Live – Web-Based HR Management

Posted in General  by Shaun Bradley 2 Comments

Web-Based Software is a software you use over the internet with a web browser. You don’t have to install any CDs, download any software, or worry about upgrades. If you use an online bank or web-based email program like Gmail, Hotmail, or Yahoo Mail then you’ve already used web-based software before. Likewise today we find many web-based HR applications.
Web-Based software is attracting many organizations around the world. Some reasons for this are the costs incurred in buying expensive software then investing more money on costly hardware and then on top of that buy upgrades recruit IT Staff for maintenance.

Advantages of Web-based Software

Security
With traditional software, employees save data on their laptops, USB drives, or portable hard drives. It’s not as safe as it sounds. Laptops are stolen, computers are rarely backed up properly, and it’s unlikely everyone’s machines are up to date with the latest security patches and updates. When you use our web-based software, your data is stored on secure, always-updated, backed-up daily enterprise-class servers in a state-of-the-art, highly-secure data center.

Centralized
A key advantage to web-based software is that all your data is centralized and accessible over the web from any computer at any time. You can’t leave something on the wrong computer since everything is stored in one place on the web. You can get to it from anywhere. Safe, secure, and password protected, of course.

Back-Ups
Data is backed up every day.  Backups are stored in multiple locations for additional redundancy. You could say our backups have backups.

Updates
Unlike traditional software that requires you to download and install updates yourself, our products are updated automatically. Whenever you use our products you’re always using the latest and greatest version.

No Installation
You do not have to worry about downloading anything or installations. You can simply login through your browser to access your software.

No Compatibility Issues
Software used to only be available for certain platforms. There was Windows software, Mac software, etc. Web-based software works on any platform with a web browser and internet connection. Mac, Windows, Linux are all supported.

Access from Anywhere
When you use web-based software your office is everywhere. At work, at home, a hotel, at a client’s office, even on your mobile phone. You data is accessible anywhere with internet access.

About OrangeHRM Live
The world’s first open-source web-based HR Management application.
OrangeHRM Live gives you the combination of a feature rich web based HRMS and Open-Source model which gives you freedom and flexibility.

Learn More


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