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Posts Tagged ‘HR Management Software’


Are you counting down the days until Christmas, or the number of empty desks in the office?

The countdown to the festive season start months in advance, and so does planning for it - and it’s now very close by! However, this can impact many organizations in terms of productivity. How can organizations still hit their targets and remain efficient with their workforce applying for leave left, right and centre? This can also give managers the extra workload of working out cover or resource for those individuals in the team who are on leave.

To manage employee leave requests quickly and easily, and at the same time ensure resource is allocated, organizations should take advantage of HR Management Software that can handle the workload for them. Solutions such as OrangeHRM are all about making people’s lives easier - removing administrative tasks and allowing organizations to focus on their people and talent.  OrangeHRM has a handy tool as part of their new product release to help with just that…

What is leave nominee and how can it help?

Employees can now utilize the ‘ Leave nominee’ tool, part of OrangeHRM’s Leave Management module - offering the possibility of nominating employees to handle the workload during an employee’s absence. Employees can assign up to 3 alternative colleagues to look after their work ( subject to approval of course!)

3 benefits of using Leave Nominee

Forward planning
The festive season is just one example of where organizations may struggle with juggling employee leave. Summer vacations or other religious celebrations may impact organizations differently, depending on their geographical location. Organizations can  now plan for the future easily, and allocate resource quickly using this intuitive tool. By allowing employees to assign colleagues to cover their workload means team can plan in advance priorities to ensure resource is covered.

Consistent productivity
When employees go on leave, team members are often left with picking up the pieces, and are in the dark when it comes to knowing what work needs to be completed, and by when. The possibility of assigning resource when employees are on leave in advance means that productivity levels will remain high and not impact an organizations performance.

Effective real-time Communication
Communication is key in order to remain productive. However, within a large organization sometimes this can be a difficult task, especially when teams are operating in different locations. When employees use the Leave Nominee tool by OrangeHRM, the assigned colleagues will be notified, along with the reporting line manager. They are able to reject or approve the nominations. The Leave Nominee feature also allows for notes to be included, for example deadlines or specific details for projects. This means that  everyone will be aware of who is responsible for certain tasks, and fully ‘ in the know’ in regards to project deadlines or priorities.

To learn more about how OrangeHRM can help you and your organization with Leave Management, talk to us today and we can show you the Leave Nominee tool and other features that could be beneficial. Or why not watch our 3 minute video tutorial on this tool here.

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How do you know that your message is being communicated and read?

Following on from my previous blog ‘The importance of communication and real time feedback in the workplace ’ it made me think how else OrangeHRM help organizations manage and encourage employee communication. It also made me ask the question ‘how do we know that our messages are being read?’.

The situation
A new company policy has come into force and you need all employees to understand what it is. Sending out an email may fall on deaf ears or just get lost in the 1 million other items an employee may have in their inbox. How do you know for sure, and accurately your message will be read? Or what happens when a new starter joins?  They need to understand company procedures – do they have to read a lengthy paper brochure, which – they never end up getting to because other priorities take over?

Now there’s an easier way. We continually listen to our clients and understand what their unique requirements are, and constantly look at how our HR Management solution can help make their lives easier. And here’s how…

We have learnt that it’s important for organizations to be able to not only communicate effectively with their employees, but also have a record of who has, and who hasn’t received and read messages. Tools that can help track this information, and record data is a must have if you want to remain not only efficient, but compliant (especially if you’re an EU organization and complying with GDPR in the forthcoming months).

OrangeHRM provide an ‘acknowledgments’ tool that organizations can use to help record who is and who isn’t reading their communication. It’s as simple as a tick box, and automatically records this data into the system for employers to login and access quickly and easily when they are notified.

The importance of acknowledgments

Remain compliant
For organizations with staff in the EU, GDPR will be coming into force in 2018 (starting from 25th May 2018 to be precise). GDPR draws particular attention to the need to have employee consent for various aspects of data protection policies. Acknowledgments allow a quick and easy method to keep track of when employees have provided their consent with organizational policies and procedures.

Consistent and accurate communication
Organizations will be able to ensure messages are being read and that their workforce is all ‘on the same page’. Employers are also able to send specific messages to defined groups, such as individual departments, or groups of employees like new starters.

Simple, yet insightful reporting
The ability to access data quickly and easily is a must in any organization. Using acknowledgments mean the HR team can now report, for example, on the number of new starters that month who have read the company handbook and accepted the policies. It means organizations can be rest assured when it comes to audit time because these reports are easily accessible and exported when required.

How do you manage your communication and know that your messages are being read? Do you have a specific process in place? If you’re interested in learning more on how OrangeHRM can help you communicate effectively and remain compliant, talk to us or why not watch our video here on the Acknowledgment tool?

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