OrangeHRM Blog
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Archive for the ‘Updates’ Category

1
Nov

How do you know that your message is being communicated and read?

Following on from my previous blog ‘The importance of communication and real time feedback in the workplace ’ it made me think how else OrangeHRM help organizations manage and encourage employee communication. It also made me ask the question ‘how do we know that our messages are being read?’.

The situation
A new company policy has come into force and you need all employees to understand what it is. Sending out an email may fall on deaf ears or just get lost in the 1 million other items an employee may have in their inbox. How do you know for sure, and accurately your message will be read? Or what happens when a new starter joins?  They need to understand company procedures – do they have to read a lengthy paper brochure, which – they never end up getting to because other priorities take over?

Now there’s an easier way. We continually listen to our clients and understand what their unique requirements are, and constantly look at how our HR Management solution can help make their lives easier. And here’s how…

We have learnt that it’s important for organizations to be able to not only communicate effectively with their employees, but also have a record of who has, and who hasn’t received and read messages. Tools that can help track this information, and record data is a must have if you want to remain not only efficient, but compliant (especially if you’re an EU organization and complying with GDPR in the forthcoming months).

OrangeHRM provide an ‘acknowledgments’ tool that organizations can use to help record who is and who isn’t reading their communication. It’s as simple as a tick box, and automatically records this data into the system for employers to login and access quickly and easily when they are notified.

The importance of acknowledgments

Remain compliant
For organizations with staff in the EU, GDPR will be coming into force in 2018 (starting from 25th May 2018 to be precise). GDPR draws particular attention to the need to have employee consent for various aspects of data protection policies. Acknowledgments allow a quick and easy method to keep track of when employees have provided their consent with organizational policies and procedures.

Consistent and accurate communication
Organizations will be able to ensure messages are being read and that their workforce is all ‘on the same page’. Employers are also able to send specific messages to defined groups, such as individual departments, or groups of employees like new starters.

Simple, yet insightful reporting
The ability to access data quickly and easily is a must in any organization. Using acknowledgments mean the HR team can now report, for example, on the number of new starters that month who have read the company handbook and accepted the policies. It means organizations can be rest assured when it comes to audit time because these reports are easily accessible and exported when required.

How do you manage your communication and know that your messages are being read? Do you have a specific process in place? If you’re interested in learning more on how OrangeHRM can help you communicate effectively and remain compliant, talk to us.

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7
Jun

OrangeHRM Announces the release of Open Source 4.0

We are excited to announce the new version of OrangeHRM Open Source 4.0 is now available and is ready to be used for production.

One of the main highlights of this new version is the opening up of 40+ REST APIs. These REST APIs are for the Admin, PIM, Leave & Time modules respectively. This version is certified to work with PHP 7.1 & Maria DB 10.1 or MySQL 5.5.

What are the aims of 4.0?

Our primary objective for 4.0 is to empower our developer community to build applications that can enrich our ecosystem. We already have a couple of the beta testers who are creating applications that will interface with third party tools.

OrangeHRM app store was created for our community members who would like to monetize their applications”. Said Sujee Saparamadu CEO and Founder of OrangeHRM “ With a 3.5 Million user base we will be able to market these applications that will enhance the productivity of our clients.”

How can you learn more?

There have already been a number of sample applications created for our community. You can download the sample app today from here and try it out for yourself - if you have any feedback or questions, get in touch. These sample app’s show how to use the REST APIs.

OrangeHRM has also been made available for “api-client-PHP” which eases the use of these REST APIs.  You can download the User guide for the API’s here.

Kavitha Gurusamy

Open Source Project Lead

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7
Jun

Release 6.2 Product Update

Sujee Saparamadu Founder & CEO of OrangeHRM speaks about what to look out for in Release 6.2….

Release 6.2 marks an historic point in the history of OrangeHRM with massively enhanced UX and modern look and feel, designed to serve global enterprises with up to 25,000 employees.

Performance and security is always at the forefront of any organization, which is why major work has taken place to ensure users can reap the benefits of Release 6.2 knowing they are using the safest and highest performing HR Management solution.

Over 20% of the OrangeHRM client base are happily using Release 6.2, with more clients in the upgrade process! Release 6.2 is also being used by our OrangeHRM sales team in demonstrations and to date has been very well received. We always try and trial our new releases internally before releasing to our clients in order to gain feedback and continue to deliver a product people want and enjoy using.

Going forward we have an exciting roadmap of new functionality for Release 6.3, which is due out at the end of June.

In Release 6.3 you can look forward to fantastic new features such as a travel and expenses tracker with real-time foreign exchange rates, executive salary restrictions and a clever wizard to create mandatory fields. Plus, much much more – remember to keep an eye out on our blog for further updates on what’s coming up!

29
Mar

AI and not losing the human touch

Lawrence Knowles, Chief Product Officer at OrangeHRM talks about the ever growing importance of using the right tools to recruit the right talent. He explores the relationship between Artificial Intelligence and recruitment, and explains how personality matching can aid decision making.

Artificial Intelligence and recruiting has been one of the most talked about topics in recent months. With the advent of robotics and automation, the link between humans and machines is ever growing - from chatbot’s guiding people through service processes to full scale human augmentation, and even replacement through both machines and algorithms.

There is barely a day that goes by without a new report on which jobs will be displaced and in what timeframes and the impact on the economy - these often vary and make disturbing reading. What we are also seeing at the same time is that hiring volumes are increasing but the budget given to the recruitment teams are either the same as before or reduced.

This is further driving the automation around intelligent resume parsing, matching skills using taxonomies against job descriptions, eliminating the need to waste time manually screening unqualified candidates. Further still, there are now online solutions allowing detailed background checking which is often an extremely intensive manual process, with major inefficiencies around paper based workflow.

Throughout the introduction of such systems there is naturally a debate on bias, well we are sure there has been natural bias within recruitment for decades, but this shouldn’t be an excuse for not implementing best practice and efficiency moving forward.

One new area we have been exploring at OrangeHRM is that of personality trait matching. We are in no doubt the solutions described above are valid, but believe they need extending. How often a candidate has been seen by someone during the recruitment process and that innate human ability to understand their personality and how they would fit into an existing team environment.

OrangeHRM have collaborated with IBM, using their Watson technology, and created a fully integrated solution that allows recruiting managers to view the personality match of the candidates against the team they are being recruited into. We believe this offers another dimension in what today is a candidate-driven market and offers a critical tool to help you to both attract and compete for talent, ensuring you make the right hire.

15
Jul

OrangeHRM’s New Free Open Source Version - Release 3.1.2

Posted in Development, General, Updates  by admin 4 Comments

Having access to the most up-to-date Human Resource Management software can make a big difference to any organization. This is why Orange HRM, the world’s most popular open source human resource management provider, is focused on maintaining a product that works well for the long-term.

OrangeHRM Open Source Summer 2014 Release Improvements

Our most recent release of the OrangeHRM open source HRM included some client-centered and security improvements. For this release, OrangeHRM’s engineering team wanted to make sure that information data continues to meet the highest security compliance levels. One such improvement was to improve the password hash security by using bcrypt to generate the password hash. Although all versions of our open source products and add-ons have been secure, this adds another layer of security to our platform for the ongoing protection of user data.

Greater HRM Data Control and Customized Reporting

Another improvement to the OrangeHRM open source product this release was to generate the csrf token used in symfony forms at install time and save it in hs_hr_config instead of having it as a fixed value in settings.yml This enables our members to create customized forms that better match up with standard payroll software and other applications when sharing and transmitting reports. One of the initiatives of OrangeHRM has always been to maintain a product that allows HR administrators the ability to manage their data across a central human capital process. This streamlines and makes employee information management easier and customized.

Making HRM Better with OrangeHRM

As a whole, users of OrangeHRM open source human resource management software have been able to rely on us to give HR managers the power to manage a wide range of HR functions. Each new release brings with it a broader gamut of HR administrative tasks. This includes a great deal of security too, which is something that all organizations need to maintain employment compliance in an evolving global economy.

Orange HRM is the most popular open source human resource management (HRM) software in the world. Thousands of clients rely on our product for employee time and leave management, payroll administration, and more. Therefore, we work hard to make sure that the latest fixes are in place to ensure smooth operation, even in our open source product.

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8
May

Efficiently Managing Onboarding of New Hires

Posted in General, Updates  by admin No Comments

Imagine a world where the hiring manager gets to experience the joy of bringing new employees onboard without worrying that something will get lost in the process. Now, imagine how that can affect the overall productivity of a company? Onboarding is a solution that offers more than just a way to orient new hires to the company. It supports the successful future of every employee from the anticipated start date of your organization’s most valuable asset – people.

Onboarding – What it’s all About

In no time at all, a structured onboarding process can have a positive impact on a business. Yet, many do not clearly understand what onboarding is or how it promotes higher levels of long-term employee output. In a nutshell, onboarding is the process of bringing new employees into the company in a seamless manner so they may become productive in less time. This often starts at the recruitment phase as part of an applicant tracking system, then moves into the HRIS where all employee data is managed for the life of the employment relationship.

The main reason for onboarding is to get new hires ramped up quickly so they can get to work for your business, and give you a positive return on your staffing investment.

Reasons for a Structured Onboarding System

When evaluating your current onboarding process, how organized and efficient is it for your needs? Does information often get lost, important steps get skipped, or the tasks become overwhelming during peak hiring campaigns? A lot can be said for having a structured employee onboarding system that handles all of this in one central dashboard. Keeping things consistent, and having a way to oversee all onboarding needs means your team can handle this with ease instead of frustration.

There are several reasons to have a structured onboarding system, which include:

  • A way to manage the influx of new hire paperwork, reference checks and background screening
  • Option to set up technology credentials and building security access in advance of start dates
  • Providing all the tools and equipment needed to safely perform the duties of the job

Avoiding the Pitfalls of a Poorly Managed Onboarding Process

Oftentimes, companies learn the hard way what can go wrong with a poorly managed onboarding system. New hire paperwork can get lost or is not completed to meet government mandates, employees can become confused about company policies, critical security measures are forgotten, and errors happen. These are mistakes that can put your company at risk for future lawsuits and even serious threats to your workplace and existing employees.

In a [recent presentation] conducted by OrangeHRM, a scenario was introduced involving what could be an average company faced with multiple new hires. In a very short period of time, due to a lack of a real onboarding solution, a number of steps were missed in this process of bringing just a few new hires into the company. When multiplied by a large recruitment effort or a more complex hire, just think of what could go wrong.

Your company doesn’t need to face the hassle of a poorly handled onboarding system. Instead, there is a powerful solution available to you with OrangeHRM.

2
Feb

OrangeHRM 2.6.1 Sees Light

Posted in Product Releases, Updates  by Shaun Bradley No Comments

We are pleased to unveil OrangeHRM 2.6.1 is now stable and is ready to be used for production. Since the first beta and through the release candidate versions earlier this year we have been able to turn out a much more user-friendly system.

2.6.1 Has a remarkably improved UI for the leave module by reducing the clicks to get to information and records are displayed more lucidly.

In addition, the new version has a more advanced notifications system allowing HR to keep track of events in the leave module.

An upgrader is now being developed for existing users to move to the latest version, while others can download the latest version from the main site, however instructions for manual upgrading will be soon available on the OrangeHRM Wiki.

We take this opportunity to thank the community for the continuous support they have shown us to and made OrangeHRM “The World’s Most Popular Open Source HR Management System.”

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6
Jan

OrangeHRM 2.6.1 Release Candidate Deployed

The OrangeHRM engineering team has made available a looming new version. The release serves as a trial-candidate before 2.6.1 is released on 20th January 2011.

It’s a reticent improvement that personifies OrangeHRM’s effort to boost the frequency the open-source  HRIS is developed.The new version was targeted at enhancing the usability of the leave module with some fine tuning touches and feature additions, the most commonly used feature around the world. This release is set to be tested out by over 2000 members around the world and more than 10,000 production users will be using the new version when it is released later this month.

Options to define company leave periods, an enhanced leave summary and leave list and improved leave notifications are some of the highlights in the release.
As always OrangeHRM never fails to reward the efforts and commitment of the community to build a classy HRIS, this season OrangeHRM will select the best feedback and reward it with a 10 user OrangeHRM Live instance for one year. We urge our users to write their ideas, thoughts and improvements to support@orangehrm.com.

Speaking to OrangeHRM Co-Founder and CEO Sujee Saparamadu, he said, “Our aspiration is to deliver a highly usable product to our end users; our community’s call to increase the usability of the leave module has been answered with this release. We will continue to enhance usability while adding new elements to the system and give the users a striking experience.”

Try it out today and give us feedback and be part of a grand open source community.

What’s New In 2.6.1?

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16
Dec

New Features in OrangeHRM 2.6.1 Core

Posted in Development, Updates  by Shaun Bradley No Comments

Over the past few years, we’ve seen the community grow and member contributions have driven OrangeHRM to become the “World’s Most Popular Human Resource Management System.”

On 2.6.1 we will roll out a few more enhancements to leave module. While increasing the usability 2.6.1 will also feature the ability to define the fiscal year.

Defining the Fiscal Year
Enhanced Leave Summary

The new leave summary will allow administrators to have more search filters and save search time. This new release is set to come out in the week of the new year and we hope you enjoy it, and use it to take action quickly.

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