OrangeHRM Blog
Voice of Free & Open Source HR System

Archive for the ‘Performance Management’ Category

19
Jan

The importance of time management

“It’s only a 5-minute job”.

A sentence many have heard time and time again from either a client, or even internally from a colleague.  The one sentence you dread to hear. But how long really does it take to complete a certain task or project? It’s sometimes hard to explain how long something can take, especially when it’s creative or technical. It may look from the outset that it’s a simple task, but the process can be longwinded and time consuming. I recently saw a video (which I will share later, so keep your eyes peeled) on LinkedIn that demonstrated the importance of recording your time and it made me think of how we can manage it better.

Justifying time spent on tasks or projects can be a difficult. It’s imperative to record your time whether you work for a company of 5 or 5,000. Attending meetings when actions haven’t been completed can be a nightmare, especially when you end up feeling like you haven’t succeeded in what you were ‘supposed’ to have done because other priorities have taken over, but how do you justify this? Managing expectations is essential, but being able to provide a valid time line for a task is imperative so clients can understand the work involved. You must also remember, clients can come in all forms. A client isn’t just someone who is paying the organization you’re working for. A client is also a work colleague who is relying on you for a task to be completed.

What’s the solution?

There is never enough time. Time is money. You’re also judged on time as an employee, or business. Delivering on time is essential if you want to gain a positive reputation, and retain your clients. Clients pay for time. If you can’t record your time accurately when billing, you’ll either get under paid, or clients may be charged more, and invoices questioned.

To resolve disputes regarding time, organizations should use a time management tool to record how long a project takes. Not only this, but by recording how long certain projects take can help in projecting costs and resource for future workloads. It can also make organisations understand where and when resource is needed, and where resource is being underutilised.

You may already have a solution for recording your time, but is it something that others can view and access? OrangeHRM has something quite exciting that may help in managing time just that little bit better. If you’re interested, let us know by emailing us.

Tags: , , , ,

9
Jan

How to stay motivated in 2018

The new year is already moving pretty fast, and many of us will have already thought of how we want to improve this year. But how do you stay motivated to achieve success, especially at work? Here are 4 ways to help to stay motivated…

1.) Make a realistic list – making a list will give you guidance on what you would like to achieve per week, but lets be realistic, there’s no point putting 10 million items on a weekly list. If not completed will make you feel like you haven’t achieved your goals, because you’re setting unrealistic expectations. You not only have to set clients and colleagues expectations, but also your own. In order to be able to manage your task list, it’s probably easier to write one each day as well, dividing them up into more manageable chunks. At the end of each day, you can tick your completed items off which is not only rewarding, but it will give you a sense of accomplishment each day, and week.

2.) Take breaks – it’s really easy to start a new year with heaps of positivity and motivation. You could be raring to go on a specific project, and end up not leaving your desk for the entire day. If you end up doing this for the entire week, or longer you will end up feeling lethargic, unmotivated which in turn will lead to a decrease in productivity. Try and take at least 20 minutes during the day to leave your desk – get some fresh air, or even talk to a colleague.

3.) Start a new hobby or activity – why not start a club at work? Or do an after work run club for example? Having activitives outside of work will boost your productivity when you sit down and do your work. If your organization has an HR Management Solution such as OrangeHRM, they will have a community page, where you can advertise for team members, or share your 2018 ideas with the rest of your organization. Communicating with colleagues in this way will help build relationships, and also encourage others to join in.

4.) Set yourself a challenge – Having a goal at work will boost your motivation. Whether it is a small task, to take part in training or gain a promotion – this will not only be positive for your own self motivation and confidence, but it will also show your organization you want to grow and progress. Setting yourself a career pathway is a great way of managing your own personal development. Within most HR Management Solutions, employees have the ability to do this. Using OrangeHRM you can explore your personal development plan, and look at your objectives to see what you can work towards in this new year.

Motivation is something that is easy to want, but a challenge to keep unless you have a plan. How do you keep yourself motivated? And do they think technology can help in doing so? We’d love to hear your thoughts. If you’d like to find out more on how we can help your organization stay motivated by using our HR Management solution, please get in touch.

Tags: , , , ,

16
Nov

Happy employees = Happy clients = Successful organization

Why does it matter if your employees are happy?

Before even thinking about your clients who generate revenue for your organization, your first client is your employee. Employees when feel valued, are your biggest asset. They are the face of your business, the individuals that sell your product or service, and are the voice that can either make or break a deal. But how do you ensure they are happy? Monetary rewards are sometimes not enough. Having an HR Management solution in place that tracks employees progress, feedback and encourages employee engagement is a must if you wish to ensure your employees keep those smiles on their faces :)

Happy employees mean:

Loyalty to the business – promoting a positive working environment will follow through when dealing with prospects and clients. They are more likely to want to work with you if your employees portray a positive attitude towards the business and what they are selling.

Talent retention - talent is the most sought-after asset, and in an ever-increasing competitive market, organizations struggle to not only attract talent but keep them. By keeping your employees happy, will ultimately mean retaining that much needed talent your business needs to survive – leading to…

Profit and reaching business objectives – if you have a talented happy workforce, innovative ideas will exude especially in a positive working environment. If your employees are disengaged, or feel undervalued, creativity and motivation will lack – affecting business profit and reaching those much important business objectives.

How to do this?

Offer consistent and continual feedback – all employees need feedback, constructive and continual comments on their projects. Using trackers or feedback tools within your HR solution provides employees the chance to continually feedback on other colleagues work, and these can be viewed at any point – and are especially useful when it comes to  the performance review. Not only this, but receiving positive feedback on work can lead to…

Motivation – employees need to know they have room to grow. They need the reassurance that if they want to progress, there is a plan in place for this to happen and you value them as an individual employee. Offering a career pathway for each of your employees offers a roadmap of where their career can lead to. Having a goal to achieve within a job role such as a client project is short term, but having longer term goals within a business in regard to personal development will motivate your employees to work harder, and help business grow.

Employee engagement – make them feel valued – Did you know that most employees leave their workplace because of their managers? Most employees stay due to their relationships they have with their colleagues. Offering a forum where employees can engage with each other regularly about work, but also personal achievements allows employees to grow relationships with colleagues they may not deal with daily, or in a global company, may have never met. For example: within OrangeHRM, there is a ‘Buzz’ community within the OrangeHRM system– where employees share photos, successful projects, videos and even #throwbackthursday.

Although this blog is only a snapshot of why happy employees make a happy business, there are many ways organizations can achieve this. If you’re interested to find out more about how OrangeHRM’s solution can encourage employee engagement and overall workforce happiness, we would love to speak to you, get in contact with us today here! Or if you have other ideas on how you manage positivity within your organization, please comment below.

Tags: , , , , ,

19
Oct

The importance of communication and real-time feedback in the workplace

I recently read an article on LinkedIn regarding emoji’s in the workplace for communication. It made me think about how we communicate with our colleagues and clients.  The article suggested that using emoji’s ‘de-valued’ an employee’s worth or expertise, and that they should be carefully considered before communicating either internally or externally.

My argument – whilst working in a geographically disperse team, where I have only met two of my colleagues, we use many tools to communicate globally. Group messages, online chat, and our online community page ( company intranet)  through our HR software solution allows our global company to share not only company achievements, but personal stories and activities. We also use emojis in these stories regularly as it’s great to express emotions without a multitude of words.  Without emoji’s, photos, or continual feedback we are mere machines. Our emails are meaningless, and messaging may not come across as planned, especially when talking to employees or clients who do not speak your first language.

Whether you work in an organization that is globally disperse, or if you’re sat in an office 40 hours a week together, communication is key. Sometimes, employees are afraid to voice their opinion in a meeting or via email in case their message is ‘incorrect’ or worded wrongly. The ability to communicate and give real time feedback on a daily or monthly basis allows employees to feel not only that they have a voice, but their work is valued.

What has this got to do with HR solutions?

The article made me realize that our HR Solution encourages communication and feedback within teams. Not only do we have a company intranet where employee’s can login and see updates, which helps to bring individuals closer as a team, we also use ‘ trackers’ in our performance module. This is a great tool which allows for continuous feedback all year round. We can set it so the whole company can comment on each other, or just each other’s teams. This means when appraisals happen, there is collective feedback from the previous term which the employee can also see accumulating throughout the year. Whilst the Trackers do not allow for emoji, they certainly help to give us a stronger picture of an employees performance throughout the year, and another example of continuous communication.

If you’re interested in talking more about how our HR Management Solution can help communication between  your teams, and offer real time feedback for employees, please visit www.orangehrm.com

Tags: , , , , , , ,

 

Copyright © 2018 OrangeHRM Inc All rights reserved. Powered By WordPress