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Archive for the ‘Leave Management’ Category

28
Jun

Ensuring leave planning

Posted in Leave Management  by Priyan No Comments

Most organizations have leave planning in place. Supervisors and administrators should be able to see the applied date of a leave requests at a glance. Now “Applied On” date is available as a configurable field in the leave list.

This helps supervisors easily identify whether employees have provided sufficient notice for foreseeable leave. HR administrators may also cross verify if the employee leave planning is executed according to the HR policies of the organization.

“Applied on” date is available on the leave list CSV export also, for any analysis done on Excel or any other tool.

21
Jun

Managing unplanned absences

Posted in Leave Management  by Priyan No Comments

Sometimes, even the most reliable employees could be absent from work without prior planning. Therefore, unplanned absences are something every organization needs to be wary of. A standard leave policy must be in place to mitigate unplanned absences.

The first step in ensuring employees are following the leave policy is to ensure employee’s attendance and leave are properly tracked. For this purpose, it is pivotal to have biometric devices and a human resource management system in place.

If you are using OrangeHRM along with biometric devices, you’ll be able to use the monthly attendance report to ensure employees are applying for leave to account for absences. This report will allow you to see the employees’ hours on leave and hours worked on each day side by side.

This way you can see the days on which employees’ work hours are less than expected while hours on leave is not available to meet the shortfall. For example, you can run the report with hours worked less than eight and hours on leave equals zero. This will help you ensure employees are applying for leave whenever they are absent.

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7
Dec

Are you counting down the days until Christmas, or the number of empty desks in the office?

The countdown to the festive season start months in advance, and so does planning for it - and it’s now very close by! However, this can impact many organizations in terms of productivity. How can organizations still hit their targets and remain efficient with their workforce applying for leave left, right and centre? This can also give managers the extra workload of working out cover or resource for those individuals in the team who are on leave.

To manage employee leave requests quickly and easily, and at the same time ensure resource is allocated, organizations should take advantage of HR Management Software that can handle the workload for them. Solutions such as OrangeHRM are all about making people’s lives easier - removing administrative tasks and allowing organizations to focus on their people and talent.  OrangeHRM has a handy tool as part of their new product release to help with just that…

What is leave nominee and how can it help?

Employees can now utilize the ‘ Leave nominee’ tool, part of OrangeHRM’s Leave Management module - offering the possibility of nominating employees to handle the workload during an employee’s absence. Employees can assign up to 3 alternative colleagues to look after their work ( subject to approval of course!)

3 benefits of using Leave Nominee

Forward planning
The festive season is just one example of where organizations may struggle with juggling employee leave. Summer vacations or other religious celebrations may impact organizations differently, depending on their geographical location. Organizations can  now plan for the future easily, and allocate resource quickly using this intuitive tool. By allowing employees to assign colleagues to cover their workload means team can plan in advance priorities to ensure resource is covered.

Consistent productivity
When employees go on leave, team members are often left with picking up the pieces, and are in the dark when it comes to knowing what work needs to be completed, and by when. The possibility of assigning resource when employees are on leave in advance means that productivity levels will remain high and not impact an organizations performance.

Effective real-time Communication
Communication is key in order to remain productive. However, within a large organization sometimes this can be a difficult task, especially when teams are operating in different locations. When employees use the Leave Nominee tool by OrangeHRM, the assigned colleagues will be notified, along with the reporting line manager. They are able to reject or approve the nominations. The Leave Nominee feature also allows for notes to be included, for example deadlines or specific details for projects. This means that  everyone will be aware of who is responsible for certain tasks, and fully ‘ in the know’ in regards to project deadlines or priorities.

To learn more about how OrangeHRM can help you and your organization with Leave Management, talk to us today and we can show you the Leave Nominee tool and other features that could be beneficial. Or why not watch our 3 minute video tutorial on this tool here.

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