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Archive for November, 2017

17
Nov

GDPR Whitepaper – What’s it all about?

Posted in General, Legislation  by admin No Comments

GDPR - General Data Protection Regulation comes into force in Europe from 25 May 2018. But what does it mean?

This is all about strengthening and unifying data protection for all individuals within the European Union (EU). It also addresses the export of personal data outside the EU, enforces penalties for breach and defines stronger conditions for consent. As a HR department, you’re storing personal data on your employees – and job vacancy candidates – so if you have staff in Europe, you have a legal responsibility for how you process this personal data.

The first steps are simple, but you need to be aware that what works for one organization might not necessarily be the same for you, but what is the same is that you need to ensure that you remain compliant. Without the necessary procedures in place can result in hefty fines.

What you need to ask yourself?
1. Have you correctly informed people why you are collecting data and what you are doing with it?
2. Do you have a process by which an individual can get access the personal data you store?
3. How do you provide employees with the right to be forgotten?
4. Are you using any automated tools for staff profiling and have you informed staff and provided them with a right to object?

When it comes to employee data, you need to balance the regulatory requirements to retain historical employee data for a period of time with the employee’s right to be forgotten. It’s important that you clearly define your policies and procedures, understand your regulatory requirements and select the technology solutions that best enable you to execute your policies.

To give you a helping hand, and to learn more about what the next steps are and some key pointers to take into consideration, download our whitepaper  ‘ GDPR – What’s it all about’.

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16
Nov

Happy employees = Happy clients = Successful organization

Why does it matter if your employees are happy?

Before even thinking about your clients who generate revenue for your organization, your first client is your employee. Employees when feel valued, are your biggest asset. They are the face of your business, the individuals that sell your product or service, and are the voice that can either make or break a deal. But how do you ensure they are happy? Monetary rewards are sometimes not enough. Having an HR Management solution in place that tracks employees progress, feedback and encourages employee engagement is a must if you wish to ensure your employees keep those smiles on their faces :)

Happy employees mean:

Loyalty to the business – promoting a positive working environment will follow through when dealing with prospects and clients. They are more likely to want to work with you if your employees portray a positive attitude towards the business and what they are selling.

Talent retention - talent is the most sought-after asset, and in an ever-increasing competitive market, organizations struggle to not only attract talent but keep them. By keeping your employees happy, will ultimately mean retaining that much needed talent your business needs to survive – leading to…

Profit and reaching business objectives – if you have a talented happy workforce, innovative ideas will exude especially in a positive working environment. If your employees are disengaged, or feel undervalued, creativity and motivation will lack – affecting business profit and reaching those much important business objectives.

How to do this?

Offer consistent and continual feedback – all employees need feedback, constructive and continual comments on their projects. Using trackers or feedback tools within your HR solution provides employees the chance to continually feedback on other colleagues work, and these can be viewed at any point – and are especially useful when it comes to  the performance review. Not only this, but receiving positive feedback on work can lead to…

Motivation – employees need to know they have room to grow. They need the reassurance that if they want to progress, there is a plan in place for this to happen and you value them as an individual employee. Offering a career pathway for each of your employees offers a roadmap of where their career can lead to. Having a goal to achieve within a job role such as a client project is short term, but having longer term goals within a business in regard to personal development will motivate your employees to work harder, and help business grow.

Employee engagement – make them feel valued – Did you know that most employees leave their workplace because of their managers? Most employees stay due to their relationships they have with their colleagues. Offering a forum where employees can engage with each other regularly about work, but also personal achievements allows employees to grow relationships with colleagues they may not deal with daily, or in a global company, may have never met. For example: within OrangeHRM, there is a ‘Buzz’ community within the OrangeHRM system– where employees share photos, successful projects, videos and even #throwbackthursday.

Although this blog is only a snapshot of why happy employees make a happy business, there are many ways organizations can achieve this. If you’re interested to find out more about how OrangeHRM’s solution can encourage employee engagement and overall workforce happiness, we would love to speak to you, get in contact with us today here! Or if you have other ideas on how you manage positivity within your organization, please comment below.

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1
Nov

How do you know that your message is being communicated and read?

Following on from my previous blog ‘The importance of communication and real time feedback in the workplace ’ it made me think how else OrangeHRM help organizations manage and encourage employee communication. It also made me ask the question ‘how do we know that our messages are being read?’.

The situation
A new company policy has come into force and you need all employees to understand what it is. Sending out an email may fall on deaf ears or just get lost in the 1 million other items an employee may have in their inbox. How do you know for sure, and accurately your message will be read? Or what happens when a new starter joins?  They need to understand company procedures – do they have to read a lengthy paper brochure, which – they never end up getting to because other priorities take over?

Now there’s an easier way. We continually listen to our clients and understand what their unique requirements are, and constantly look at how our HR Management solution can help make their lives easier. And here’s how…

We have learnt that it’s important for organizations to be able to not only communicate effectively with their employees, but also have a record of who has, and who hasn’t received and read messages. Tools that can help track this information, and record data is a must have if you want to remain not only efficient, but compliant (especially if you’re an EU organization and complying with GDPR in the forthcoming months).

OrangeHRM provide an ‘acknowledgments’ tool that organizations can use to help record who is and who isn’t reading their communication. It’s as simple as a tick box, and automatically records this data into the system for employers to login and access quickly and easily when they are notified.

The importance of acknowledgments

Remain compliant
For organizations with staff in the EU, GDPR will be coming into force in 2018 (starting from 25th May 2018 to be precise). GDPR draws particular attention to the need to have employee consent for various aspects of data protection policies. Acknowledgments allow a quick and easy method to keep track of when employees have provided their consent with organizational policies and procedures.

Consistent and accurate communication
Organizations will be able to ensure messages are being read and that their workforce is all ‘on the same page’. Employers are also able to send specific messages to defined groups, such as individual departments, or groups of employees like new starters.

Simple, yet insightful reporting
The ability to access data quickly and easily is a must in any organization. Using acknowledgments mean the HR team can now report, for example, on the number of new starters that month who have read the company handbook and accepted the policies. It means organizations can be rest assured when it comes to audit time because these reports are easily accessible and exported when required.

How do you manage your communication and know that your messages are being read? Do you have a specific process in place? If you’re interested in learning more on how OrangeHRM can help you communicate effectively and remain compliant, talk to us or why not watch our video here on the Acknowledgment tool?

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